You Have a Virtual Office Space: What’s Next?
September 21, 2020
Congratulations — you just signed up to have premier virtual office space in Boston! So now that you’ve made the leap, what’s next?
What are the next steps to take to get everything set up, and put your best foot forward to utilizing all the amenities virtual office space provides?
In this article, we will be reviewing the start-up phases that you should be aware of when conducting business in a virtual office space. For many people, a virtual office is a new territory, and we’re here to help you understand how to best take advantage of it.
The Need For Virtual Office Space
Some of the greatest advantages to a virtual office space is that you receive some of the benefits and amenities of a full-time office space rental, without the commitment or overhead of paying for the physical space.
As we have discussed in previous blogs, virtual office spaces arose as an alternative option for businesses and entrepreneurs who did not need a full-time business office space, nor did they desire the headaches and commitments that can come along with it. What they did need was a professional place to call home that wasn’t their actual home.
With that said, there are still some initial onboarding logistics to work out to get your virtual office space up and running and making it worth your while.
Live Receptionist
Having a live receptionist perform call screening, call forwarding, and other answering services is critical to not only saving you time and energy, but it also gives your business contacts and clients a much better communication experience over automated voicemails or unreachable numbers.
Having a professional receptionist is akin to having a business communications gatekeeper – they will only provide or relay the information you deem significant. And, they handle all your calls with the utmost professionalism and courtesy. When someone experiences what it’s like to have a live receptionist work for them, they never want to return to any other alternative.
It’s important to provide your receptionist with information on how you conduct your daily business, times of availability, important numbers and contacts, and messaging unique to your business. When signing up for your virtual office space, this will be one of the start-up procedures you will be guided through.
New Business Address
It’s time to share your new business address with the world! This is slightly more involved than most people initially realize, but it’s a great opportunity to update your business materials.
Make it known that you have office space in some of the most prestigious and sought after city real estate, not only in Boston, but in the entire country. You’ll want to share your Back Bay business address with your colleagues, contacts, and clients as soon as you can.
The list below will help remind you of the areas in which you will need to swap out the old business address with your new one. They include, but are not limited to:
- Business cards
- Printed business materials including flyers, pamphlets, promotional materials and sales sheets
- Websites, social media profiles, and your Google My Business address.
- All print and digital directories
The updated printed materials will help you keep relevant information in the hands of any new contacts. However, the digital addresses are arguably more important because they help your business have an aligned presence online for SEO purposes.
SEO stands for search engine optimization. Without going into lengthy detail, the visibility of your website and business online is dependent on how well-aligned your digital information is.
Your business address must be uniform throughout your web presence. This is so that people searching for your services in the region will be directed towards you when using search engine platforms.
Do not hesitate to update your business addresses in all printed and digital directories.
Meeting Spaces/ Day Offices
Perhaps the most rewarding part of having your own virtual office space is the availability to use premium day office space when you need it for meetings, group work sessions, or simply a day working with a beautiful skyline view in front of you, and some time away from home.
Flexibility, freedom, and choice are the motivators for signing up for virtual office space. You can take advantage of all the support of a premium day office space for those times when you need it.
Make the Best Of Your Virtual Office Space
You’re there — you set yourself up for success with your business now that you understand how to best take advantage of your virtual office space.
You deserve all the perks of your own office, without unreasonable commitments.
Please contact us to learn more about virtual office spaces.
