It’s an exciting time! You’ve finally decided to make the move into a new serviced Office Space which helps your business project a professional image and allows you to focus on running your business rather than worrying about menial tasks. Before you can settle into your new location, however, there are a few things you need to take care of first. We’ve created a short checklist to help you transition seamlessly into your new office.
Update Your Information – It’s easy to forget all the various accounts you’ll need to update to reflect your new address, so here are a few standard ones:
Business address for state and federal records
Bank and credit card account(s)
Forward your mail to your new location
All office software (e.g. accounting software, like Quickbooks or Xero)
Consolidate Office Equipment & Furniture – There are few better occasions than moving to help you clear out unnecessary clutter and organize your office life. Take this opportunity to ask yourself whether you really need that printer from 1998 or that Rolodex you haven’t touched since the advent of efficient CRM software.
Many people hold on to outdated or rarely-used equipment because they believe that it may eventually come in handy, but ask yourself when the last time you really touched that item was. Was it a year ago? Five years? 10 years? It’s okay to let go!
If it makes you feel better, donate your old, unused equipment. You’ll have the satisfaction of knowing your beloved touch-tone phone will get a little more use before it’s retired to electronic heaven.
Hire a Moving Service – Sometimes, it just makes more sense to let someone else do the heavy lifting. You still have a business to run and you may not have time to make the move on your own. Do yourself a favor and hire a moving service to transport furniture and equipment to your new space. It may not cost much and you’ll save time, which translates to saving money. Don’t allow this transition to distract you too much from your day-to-day responsibilities.
Make sure to check with your new office manager to find whether the movers must be part of a union or if their insurance certificate is listed with the building.
Let Your Clients/Customers Know – You may not be the only one who’s excited about your move. A new place can signify growth as well as improved convenience in terms of location. Letting your clients and potential customers know about your new address may generate some buzz about your business.
You can do this by sending out an email campaign, sending a letter through the mail, announcing it on your social media accounts, or, if you’re feeling ambitious, making personal calls to everyone in your contact list.
The other, perhaps more obvious, reason to inform those on your contact list is so that there’s no delay in service or misplaced mail, which may contain desirable content such as checks for services rendered. Make sure those who are looking for you can find you. Update the address on your:
Close Your Old Office – It may go without saying that you need to let those managing your old office building or location know that you’re leaving, but it’s still worth mentioning. Provide your new address and contact information to the building personnel in case clients come looking for you. Despite your best efforts to notify all interested parties, it’s still possible that someone will have missed the memo.
Additionally, don’t forget to turn in your keys, parking passes, or other items your old office provided. Many times, they will charge you a fee if you fail to return equipment. Also do a final sweep of your old space to make sure you didn’t leave anything behind.
Now, doesn’t it feel good to progress into the next phase of your business? Moving and growing can be stressful, but hopefully these tips will help as you make the change.
If you are still thinking about moving and would like more information about getting into a new Office Space, get in touch today to find out more about how Business District can get you moving.